From office hours to thesis defenses, WhenWorks handles all your academic scheduling needs.
Let students pick slots that work for them. No more endless email chains.
Schedule thesis check-ins with multiple students quickly and fairly.
Find times that work for 5+ faculty members without the back-and-forth.
Coordinate your teaching assistants for lab sessions and grading meetings.
Share with your class so students can organize their own study sessions.
Schedule faculty meetings, seminars, and working groups efficiently.
These office hours scheduling templates are built for common academic workflows: weekly student help, advising meetings, thesis check-ins, and committee coordination.
office hours scheduling template
Use this when a class needs to choose among several weekly office-hour windows. Offer 4–6 realistic slots, then pin the winning link in your LMS.
Suggested poll title
Office hours for [Course] this week
Starter time options
student advising meeting scheduler
Use this for 1:1 student meetings, thesis advising, or project check-ins where students should pick from professor-approved times.
Suggested poll title
Advising meeting availability
Starter time options
thesis committee meeting scheduler
Use this when faculty, students, or external reviewers need to find overlap without a long reply-all thread.
Suggested poll title
Committee meeting availability
Starter time options
Your students just click the link and pick their availability. No sign-up barriers means less drop-off and fewer reminder emails.
Students vote from their phones between classes. Mobile-first design means instant responses wherever they are.
Students get a straightforward response flow that works on phones and does not ask them to create another account before they can vote.
Free tier covers all your classes and office hours. Upgrade to Pro for unlimited polls if you need more.
No more emailing Excel files or managing Google Sheets. Just share one link and see responses update live.
Pick dates or times, write a title, share the link. That's it. No tutorials, no learning curve.
Use the same professor office hours scheduler workflow for student support, advising, and faculty coordination.
Share one poll link with a class and let students respond when they have a free minute between lectures.
Offer a shortlist of meeting options instead of managing a long email thread with every student individually.
Use the same poll workflow for faculty scheduling where no single person controls everyone else’s calendar.
The goal is simple: turn a vague email thread into one poll students can answer in under a minute.
Office hours, advising, and committee meetings all work better when the options are constrained and clear.
WhenWorks works best when students choose from real windows instead of free-texting availability back to you.
Students vote from their phone without creating an account, so participation stays high.
Yes. Create a poll with all your available slots for the semester. Students can pick times that work, and you can reuse the poll week after week. Or create a new poll each week — it only takes 60 seconds.
No. That's the whole point. Students just click your link and pick their availability. No passwords, no email verification, no friction. That usually makes it easier to get responses from a whole class.
Absolutely. When creating a poll, you can add specific time slots (e.g., “Monday 2-4pm”, “Wednesday 10-11am”). Students see only the times you offer. You control the options.
No limits on participants. Whether you have 5 students or 500 in your lecture, everyone can vote on your poll. The free tier covers 3 polls/month with unlimited responses per poll.