Stop chasing people
for their availability
WhenWorks is a free scheduling tool that finds a time that works for everyone. Create a poll in 30 seconds, share a link, and participants respond — no account needed.
Used by professors, teams, and event organizers
Trusted by Thousands
It's This Simple
From "when works?" to "it's booked!" in under a minute
Create a Poll (30 sec)
Pick your dates or time slots, give it a name, and boom — you've got a poll. No PhD required.
Share the Link
Text it, email it, post it — wherever your people are. They don't need to sign up to vote.
Watch the Magic Happen
Responses roll in, the best time emerges, and suddenly everyone agrees. Wild, right?
Everything You Need
Powerful features to make group scheduling effortless. All core features free, forever.
Instant Polls
Create and share in under a minute. No setup required.
No Friction
Voters click a link. No account, no app, no download.
Best Time
Algorithm surfaces the optimal slot for the whole group.
What People Are Saying
From startups to community groups — WhenWorks makes scheduling simple everywhere
"My students vote on meeting times without needing to sign up for anything. They just open the link, pick what works, and they're done. Makes scheduling office hours actually painless."
Professor
Associate Professor, Computer Science, University
"No more 'what about Tuesday?' threads in Slack. I send one poll, people vote on their phones, and we have a time everyone can make. It's stupid simple."
Team Lead
Product Lead, distributed team, Tech Company
"Trying to get five people to agree on brunch used to be exhausting. Now I just share a link, everyone picks their options, and we're done. No app downloads, no accounts, no drama."
Event Planner
The one who actually plans the hangouts
Built for your workflow
WhenWorks for every team
Professors, professionals, and teams all use it the same way — create a poll, share a link, find a time.
Professors
For office hours, thesis meetings, and committee scheduling
Students vote without creating accounts. No Google login. Works on any phone.
For professorsProfessionals
For team lunches, 1:1s, client kickoffs, and cross-team syncs
No calendar sharing required. No Calendly subscription. Free for most teams.
For professionalsTeams
For standups, retros, and remote team coordination
Works across time zones. Everyone votes from their phone. See results instantly.
For teamsFree Tools
More ways to save time
Free scheduling utilities — no account required.
From the Blog
Tips and insights on better scheduling
Why Professors Use WhenWorks Instead of Doodle
Doodle adds friction professors do not need: account prompts, ads, and bloat. Here is why WhenWorks fits the academic scheduling workflow better.
How to Schedule a Team Meeting Without Calendly
Calendly is built for 1:1 booking. When you need to find a time for 3+ people, a scheduling poll is the right tool.
The Best Way for Professors to Schedule Office Hours in 2026
Stop drowning in student emails about office hours. The best scheduling tool for professors lets students book times with no signup required.
Simple Pricing
Start free, upgrade when you need more. No hidden fees, cancel anytime.
Free
Perfect for personal use
Need more? Upgrade to Pro for unlimited polls & premium features.
Pro
For power users
$4.00/month billed annually
Free tier is ad-supported. Pro removes all ads and adds premium features.