WhenWorks vs WhenAvailable
An honest comparison of two free group scheduling tools.
| Feature | WhenWorks | WhenAvailable |
|---|---|---|
| Sign-up to respond | Not required | Not required |
| Free tier | 3 polls/month | Free (limited) |
| Mobile UX | Optimized PWA, touch-first | Responsive, not mobile-first |
| Modern design | Yes — clean, minimal | Functional but dated |
| Pro/paid tier | $6/month (reminders, calendar sync) | Limited paid options |
| Email reminders | Pro feature | Not available |
| Ads | None | Shown on free tier |
| Dark mode | Yes | No |
| Active development | Yes — ships weekly | Infrequent updates |
| Calendar sync | Pro feature | Not available |
Why people choose WhenWorks
Mobile-First Experience
WhenWorks is built for voters on their phones. Large touch targets, drag-to-select time ranges, and a clean interface that works on any screen size — not just resized desktop.
Cleaner, More Modern Design
WhenAvailable gets the job done but looks like it was last updated years ago. WhenWorks has a polished interface that's fast, clean, and works in dark mode.
Lower Voter Friction
WhenAvailable adds more clutter to the free-tier experience. WhenWorks focuses on a cleaner voting flow, better mobile usability, and less setup before someone can respond.
Reminders When People Haven't Voted
WhenWorks Pro lets you send reminders to participants who haven't responded yet. WhenAvailable has no reminder system — you're on your own chasing down stragglers.
Designed for Real Workflows
Poll templates, deadline tracking, calendar sync, and a dashboard that shows all your active polls at a glance. WhenWorks is built to handle recurring scheduling needs, not just one-off polls.
Actively Maintained
WhenWorks ships improvements every week based on user feedback. Bug fixes, new features, and UX improvements — not a tool that's been in maintenance mode for years.
Frequently Asked Questions
What is WhenAvailable?
WhenAvailable (whenavailable.com) is a free group scheduling tool that lets users mark their availability on a calendar grid. It's similar to When2Meet in concept — free, no-signup-to-vote, grid-based availability collection.
How is WhenWorks better than WhenAvailable?
WhenWorks has a significantly better mobile experience, a Pro tier with reminders and calendar sync, and a more modern interface. WhenAvailable works, but it has not kept pace with mobile-first design expectations.
Is WhenWorks free like WhenAvailable?
Yes. WhenWorks free tier includes 3 polls per month and no account required for voters. Pro is $6/month for unlimited polls, email reminders, and Google Calendar sync.
Can I use WhenWorks for recurring meetings?
Yes. You can create a new poll for each recurring meeting cycle, or use Pro's poll templates to save time. The dashboard tracks all your active polls in one place.